Privacy Statement (CA)
This notice describes the personal information protection policies and practices applied by the Municipality of the Canton of Saint-Godefroi (hereinafter the “Organization”) in connection with this service (hereinafter the “Service”).
By accessing the Service you consent to the collection, use, communication and retention of personal information under the conditions described in this notice. If you do not agree to these terms, please do not use the Site.
Personal information collected
Information which concerns a natural person (hereinafter the “User”) and which allows them to be identified, directly or indirectly, is personal information (“PI”).
The Organization only collects PI that is necessary for the purposes of using the Service. With the exception of specific contexts (described below), the Service does not require or collect any PI allowing a User to be directly identified.
The collection of personal information that does not allow the identification of a User is limited to the following information:
- IP adress
- Browser and operating system
- Schedule and duration of use
The Organization may ask the User to provide personal information enabling them to be identified in order to carry out processing in a context requiring the identification of the User. Where applicable, the Organization explicitly presents the PI to be provided and their use so that the User can consent to the collection of this PI.
Examples of specific contexts:
- Creating an account
- Submitting an application
- Information request
- Subscribe to a mailing list
The RP collected in a specific context are processed by rules which ensure their destruction or anonymization, total or partial, when the deadline prescribed by the context processing process is reached.
A User account, where applicable, may be deleted autonomously, at any time, by the account holder, which will result in the complete and irrevocable destruction of the RP concerning them. If a User is not able to delete their account themselves, they can request this from the Organization, which undertakes to delete it as soon as possible.
The Organization collects, uses and discloses personal information for the following purposes:
- Creating and managing a user account for the Service
- Authentication and management of access and use of the Service
- Respond and process user requests
- Personalization of the user’s subscription preferences to the Service
- The transmission of notices according to the preferences of the user of the Service
Method of collection and consent
Personal information is collected directly from the User. The PI provided must be accurate, complete and up to date.
The organization obtains your consent to the collection, use and disclosure of your PII or relies on an applicable exception.
Withdrawal of consent
It will generally not be possible to withdraw your consent to the use of your personal information for the management and administration of the Service by the organization. Indeed, the uses of the PI collected which are described above are required for the purposes of managing and operating the Service. Therefore, although you have the right to withdraw your consent to the use of your personal information, if applicable, the Organization will no longer be able to give you access to the Service.
Access and Communications
Your personal information is accessible only to members of the Organization’s staff who must have access to it as part of their duties.
In exceptional cases, the Organization may also provide access to or communicate your personal information to third parties including service providers within the framework and for the purposes of the execution of service contracts, or to public authorities, for example:
- A person acting for you with your consent
- Our service providers, including the company that manages the Service
- A public body responsible for investigation or law enforcement, including criminal and penal prosecution authorities
- The Commission for Access to Information (controlling authority for the protection of personal information) and all persons authorized to obtain it according to the law.
The Organization does not rent, sell or trade your personal information.
The Organization retains your personal information for the period necessary for the uses for which it was collected and for applicable legal retention periods, which may sometimes justify longer retention periods. Destruction or anonymization (removal of information allowing a person to be identified) is carried out securely.
The Organization uses technology systems and service providers that ensure the secure storage of your personal information so as to maintain its confidentiality.
Your personal information is kept in Quebec.
Navigation cookies and Google Analytics
Browsing cookies (commonly called “cookies”) are used to facilitate and optimize your navigation on the Service. Cookies consist of files that are downloaded and stored on a device used for internet browsing. The cookies used by the Organization do not collect personal information about users.
Most browsers used to access the Internet accept cookies by default. A user can, at any time, modify the privacy settings of their browser in order to block cookies or delete those that are already stored. This action does not prevent access to the Service, but may have an impact on its performance during your visit.
The Organization uses analysis tools (Google Analytics) for its Service. These tools allow the collection, analysis, measurement and presentation of data on visits made, with the aim of understanding and optimizing the use of the Service.
The Organization keeps this type of information to record, among other things:
- The number of visitors
- The most visited pages
- The technology used by its Service customers
- Referring sites
- The country of origin of users of the Service
The Organization applies security measures proportional to the sensitivity of your personal information in order to preserve its confidentiality.
The Organization uses encryption in particular to preserve the confidentiality of information that passes between a user’s device and the Service.
The Organization also applies administrative and physical measures to preserve the security of your personal information.
Even if the Organization applies adequate security measures to protect your personal information and reduce the risk of breach. The Organization cannot guarantee 100% that your personal information will not be subject to a breach of confidentiality or integrity in the event of a violation of our security measures. If you have reason to believe that your personal information has been compromised while using the Service, please contact the office of the Privacy Officer at the contact information below.
Responsible for the protection of personal information: Maria Marroquin, General Director and clerk-treasurer
The Organization respects the rights granted to you by law with regard to your personal information and thus applies procedures to process the following requests:
Access and rectification of your personal information
You will be able to consult the personal information that the Organization has collected or obtained about you in the context of the use of the Service, verify its accuracy and modify it if necessary, subject however to exceptions provided for in the law. Requests for access and rectification are free. However, reasonable fees may be charged for the transcription, reproduction or transmission of your personal information. Your request for access or rectification must be sent to the office of the person responsible for the protection of personal information at the contact details below and will be processed in accordance with the applicable requirements.
Responsible for the protection of personal information: Nancy Castilloux, interim CEO
If the Organization implements a decision-making process which is based exclusively on automated processing (without human intervention) of personal information, and which is based solely on an algorithm, you will be informed of this and will be informed of your right to present your observations regarding this decision.
You may obtain, upon request, a copy of the personal information that has been collected or obtained about you in connection with the use of the Service. In the absence of serious practical difficulties, you may request that your personal information be communicated to you in a structured and commonly used technological format.
Question or complaint
Any questions regarding your personal information or complaints should be directed to the office of the person responsible for the protection of personal information whose contact details can be found below.
Responsible for the protection of personal information: Maria Marroquin, General Director and Clerk-Treasurer.
Contact details of the person responsible for the protection of personal information
In the absence of designation by the Organization, the highest executive officer of the Organization acts as the person responsible for the protection of personal information.
The Organization may periodically modify the content of this notice. If applicable, a notice to this effect will be posted on the Organization’s website.
Updated: September 22, 2023
Maria Marroquin, General Director and Clerk-Treasurer